Team and locations
How do I add a team member?In Locations › Team press the add button at the top, write the name and fill in the profile. The team member appears in the form as soon as they have working hours and at least one service.Who sees what: administrator, manager, team memberThere are three levels of access. The administrator sees and sets up everything. A manager runs one location. A team member sees their own appointments and keeps their own profile up to date.How do I give a team member a login to the system?Open their profile and under “Login account” press “Create account” or choose an existing user. The person then keeps their own profile and schedule up to date and sees their own bookings.How does a team member get email notifications?Notifications about new bookings go to the email in “Notification email” in their profile. If the field is empty, they go to the email of the login account.How do I change the working hours?Open the person in Locations › Team and under “Working hours” change the hours for each day. You can add a break to split the day.How do I enter a holiday or days off?Open the person and under “Days off & holidays” click the days in the calendar. Days off disappear from the booking form.How do I set different working hours for one date?Under “Days off & holidays” press “Add a date” and enter the hours for that day only, for example 10:00-14:00. The usual week does not change.How do I give a team member their own price or duration?Open the person, under “Services & prices” open the service and fill in their own price or duration. Empty fields use the service's values.What are “Time before” and “Time after”?This is time blocked before or after the appointment that clients do not see. “Time before” is for travel or preparation, “Time after” is for cleaning up or travelling back.How do I add photos to the portfolio?Open the person and under “Portfolio” press “Add images”. Upload new ones or choose from the media library.How do I add social networks and chat to the profile?Open the person and under “Social networks & chat” fill in the links to their profiles and chat channels. They are shown in their profile on the website.How does a team member see their appointments in their own calendar (iCal)?Copy the link from “Calendar subscription (iCal)” in their profile and add it to Apple, Google or Outlook calendar as a subscription.How do I add an online meeting link for a team member?In the profile, under “Online meeting link”, paste their fixed room in Teams, Zoom or Google Meet. The link is used for all their online appointments.How do I add a second location?In Locations › Locations press “Add a place”. Each location has its own calendar, team, services, booking link and managers. Clients choose the location when they book.How do I make someone the manager of a location?Open the location and under “Managers” choose a person who already has an account, or send an invitation to a new one. A manager runs only their own location.